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• #MICROSOFT WORD TABLE OF CONTENTS ADD LEVEL UPDATE#

On the References tab of the ribbon, in the Table of Contents group, select Table of Contents > Custom Table of Contents. So, for your example, I add a paragraph, type Table of Contents, and apply the TOC Heading paragraph style. Because I'll be inserting a custom TOC, I must manually enter the heading if I want one. Go to the place where I want to insert the TOC. Select the Show/Hide ¶ button again to make paragraph marks visible. Notice that there's no trace of the topic description paragraphs. On the Home tab of the ribbon, select the Show/Hide ¶ button again to hide paragraph marks. When I select OK, my document looks like this. Since the text won't be visible in the finished document, this step is completely optional.

This helps me make sure that I've applied the correct paragraph style to all the necessary paragraphs – and to no others. Note: As a matter of personal preference, I like to change the font color (for example, to red) and reduce the font size for the paragraph style. In the Horizontal section, set the Relative to field to Page. In the Frame dialog box, in the Size section, set the Width field to Exactly, and the At field to 72 pt (because my example document is using Word's default 72-point left margin). I like to tuck these kinds of things out of the way in the left margin. In the Modify Style dialog box, on the Format drop-down menu in the lower-left corner, select Frame.

(Alternatively, right-click the style name, and then select Modify.) In the Styles pane, select the drop-down arrow to the right of the style that I chose, and then select Modify. The paragraph now contains the text with a dotted underline.Īdd \n to the list of switches (for example, after "1") to suppress page numbers when this entry is included in a TOC.Ĭopy all the inserted text, including the braces, and paste it into each successive No Spacing paragraph that I added, replacing Topic Aaa with the appropriate topic description each time. For this example, I've used the default value, 1. Then set the Level field to the outline level that I want the entry to have in the TOC. In the Mark Table of Contents Entry dialog box, in the Entry field, enter the topic description that I want to appear in the TOC. Place the cursor in the first paragraph that I added, and press Alt+ Shift+ O (that's the letter O, not a zero). So, for your example, I add a No Spacing paragraph before the Heading_1, Heading_3, and Heading_5 paragraphs. Alternatively, define a brand-new paragraph style.įor each topic description that I need, insert a blank paragraph in a place that reflects its desired location in the TOC, and apply the paragraph style that I chose.

For this example, I've chosen the No Spacing style. In the Styles pane, go through the list of Word's built-in document styles, and choose a paragraph style (not a character style) that I don't plan to use for anything else in the document. (On the Home tab of the ribbon, in the Paragraph group, select Show/Hide ¶ or press Ctrl+ Shift+ 8.) Off the top of my head, here's how I'd do it, using field codes.įirst, make sure that paragraph marks are visible.

#MICROSOFT WORD TABLE OF CONTENTS ADD LEVEL UPDATE#

Is it possible to modify the TOC to the one above, and Topic Bbb and Topic Ccc are not removed after updating the whole table? It is fine if they stay at the same lines after I add new headings and update the table: Table of Contents

However, after updating the entire table, Topic Bbb and Topic Ccc were removed (perhaps it's because they were in the region highlighted grey). Also, unlike the headings, they do not have a page number to refer to. Here Topic Aaa, Topic Bbb, and Topic Ccc may not appear in the main text, so they are not included as headings. I would like to format the table of contents to include categories/topics of the chapters: Table of Contents